Bullying Policy

BULLYING POLICY

Gosnells Bowling Club is committed to providing a work and social environment free of any types of harassment, where individuals are treated with respect and dignity. Gosnells Bowling Club will not tolerate bullying under any circumstances and will take disciplinary action against anyone who breaches this policy.

This policy applies to all management, employees, officers, volunteers, coaches, members, visitors and guests of Gosnells Bowling Club.

This policy applies to behaviour occurring both within Gosnells Bowling Club’s activities and events, and to members representing the club at external venues when the behaviour involves individuals associated with Gosnells Bowling Club, and negatively affects relationships within the organisation’s sport, social and work environment.

DEFINITION

For the purpose of this policy, bullying is defined as;

“The use of coercion, force or threat, to abuse, aggressively dominate or intimidate a person of group of persons”

Bullying may include undue criticism, spreading misinformation or malicious rumors, setting tasks that are unreasonably below or beyond a person’s skill level, abusive, insulting and or offensive language or comments.

Bullying is divided into four basic types of abuse;

emotional (sometimes called relational)

verbal

physical, and

cyber

Examples of behaviours that may amount to bullying include;

  • Intimidation
  • Verbal abuse or threats, including yelling, screaming or offensive language
  • Excluding or isolating people from club activities
  • Assigning impossible tasks, meaningless tasks unrelated to the job, or giving someone the majority of unpleasant tasks
  • Undermining responsibility
  • Deliberately changing work rosters to inconvenience particular staff members
  • Withholding information essential to do a task properly
  • Copying emails that are critical about someone to others who do not need to know
  • Making threats or comments about job security without foundation
  • Spreading malicious rumours
  • Cyber bullying, and
  • Physical abuse.

The following behaviours do not constitute bullying;

  • Reasonable management practices, including performance management and disciplinary procedures
  • A direction to carry out reasonable duties and instructions, and
  • A direction to comply with the Club Constitution, By-laws, Code of Conduct, Rules, Resolutions and Policies.

 RESPONSIBILITIES

Gosnells Bowling Club is responsible for taking all reasonable steps to prevent bullying and ensuring its position is widely known by all management, employees, officers, volunteers, coaches, members, visitors and guests.

Gosnells Bowling Club will ensure that appropriate procedures are identified to handle bullying complaints. It is further responsible for ensuring that specific members are identified to provide information and support ensuring that;

  • complaints are treated in an impartial, sensitive, fair, timely and confidential manner
  • bullying harassment reporting is encouraged, regardless of who the offender might be
  • widespread awareness and understanding of bullying harassment is promoted
  • the policy and procedures are monitored and reviewed regularly

DISCIPLINARY ACTION

Disciplinary action will be taken by Gosnells Bowling Club against anyone who is found to be in breach of this policy.

Disciplinary action will also be taken against anyone who victimises or retaliates against a person who has complained of bullying.

The discipline will depend on the severity of the case and may involve an apology, counseling, suspension, dismissal or other form of action.

CONFIDENTIALITY

Gosnells Bowling Club Management responsible for implementing this policy will keep confidential the names and details related to bullying harassment complaints, unless disclosure is necessary as part of the disciplinary or corrective process.

COMPLAINT PROCEDURES

The most effective complaint procedures offer a range of options for dealing with bullying harassment. Gosnells Bowling Club recognises that natural justice is the minimum standard of fairness to be applied in the investigation and adjudication of a dispute.

Bullying complaints can be handled through a variety of mechanisms. Gosnells Bowling Club recognises that, as a highly sensitive and complex matter, bullying harassment is best dealt with informally through discussion between the parties or with some assistance from an independent third party, so as to minimise its damaging and disruptive effects. An informal resolution is not always possible and it may be necessary to resort to formal procedures to resolve the complaint.

Gosnells Bowling Club encourages individuals who experience bullying harassment to inform the alleged harasser that the behaviour is unwelcome, unacceptable and contrary to policy, and ask that the behaviour stop. Individuals should also keep notes documenting incidents of the behaviour, time, place and any witnesses.

If it is not possible to confront the alleged harasser, or if this course of action fails to stop the behaviour, then the matter should be brought to the attention of your Club President for advice.

The role of the Club President as a first-line-of-contact, is to serve in an unbiased/impartial capacity to listen to the complaint, offer support, provide advice on procedures and refer to the Management when appropriate.

It is not the role of Club President to try to resolve a grievance.

The role of the Management is to determine whether a complaint has substance, inform the person accused of harassment of the nature of the complaint, inform both parties of their rights and responsibilities in proceeding with a grievance, act as mediator/conciliator between the parties to resolve the complaint, follow up after a complaint has been resolved to ensure there is no recurrence and refer serious matters to management, or to an external agency.

It is the prerogative of the complainant to decide to proceed with, or dissolve a complaint.

Gosnells Bowling Club recognises the importance of providing a choice of reporting mechanisms to complainants in order they may feel comfortable to come forward to discuss or report on an incident. It also recognises that in some instances, the manager or supervisor may be too close to the problem to serve without bias.

The complaint may be resolved informally between the complainant and the alleged harasser through discussion, an apology, and a commitment to stop the behaviour. In this case, the Harassment Grievance Officer (or manager, supervisor) assisting an informal resolution will establish a follow up date to ensure the behaviour does not recur, otherwise no further action is necessary.

In the event that the complaint cannot be resolved informally, the complainant may lay a formal complaint. In this case, the complainant is required to prepare and sign a formal written complaint to the President who, in turn will ensure the alleged harasser is provided with a copy of the complaint.

Gosnells Bowling Club Management responsible for this policy is responsible for ensuring the complaint is investigated and mediated or conciliated professionally and confidentially, in an unbiased and prompt manner by a review panel.

The review panel will comprise three members, at least one female and one male. Decisions of findings and recommendations of disciplinary action are the responsibility of the review panel.

Gosnells Bowling Club will ensure that all steps in the complaints procedure are handled promptly, and that the period given to investigation, hearing and release of the decision does not exceed eight weeks.

RIGHT TO APPEAL 

Both parties to a complaint have the right to appeal the decision and recommendation of a panel if a matter of procedure, bias, or fairness is called into question. An appeals panel, made up of members other than those who formed the original review panel should handle formal appeals.

EXTERNAL ACTION

Both complainant and alleged harasser may pursue advice or action from an external authority at any stage of the complaint procedure. In WA, Fair Work Australia is the authority responsible for receiving complaints of bullying.

 Policy Review

This policy will be reviewed annually to ensure it remains relevant to club operations and reflects both community expectations and legal requirements.

Signature

Signed: ____________________________ Signed: ____________________________
Club President Club President
Date: 3 March 2019 Date: 3 March 2019

 

Next policy review date is 3 March 2020